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Select the File tab in the Ribbon and click the Options button.
In their Office 2013 suite, Microsoft has made the process of adding an HTML signature more Paste your.HTML signature in the Signatures file. Rename the file by changing the extension from Generally speaking, what works in Outlook will not always work in other email clients or web browsers. How to set up your Office 365 email using the native Mail app on your Mac. Alternatively, you can download Outlook 2016 and add your Office 365 email. Test your Apple Mail by sending yourself an email from your Office 365 web portal and responding to it from Apple Mail. Create an Office 365 email signature.
The Outlook Options dialog box appears.
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Click the Mail button in the navigation window on the left.
The Mail settings dialog box appears.
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In the Compose Messages section, click the Signatures button.
The Signatures and Stationery dialog box appears.
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In the Compose Messages section, click the Signatures button.
![Add an email account to outlook Add an email account to outlook](/uploads/1/2/5/8/125855901/357024814.jpg)
The Signatures and Stationery dialog box appears.
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Click the New button.
The New Signature dialog box appears.
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Type a name for your new signature.
The name you type appears in the New Signature box. You can name a signature anything you want.
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Click OK.
The New Signature dialog box closes.
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Type the text of the signature you want in the Edit Signature box, and add any formatting you want. Click OK.
To change the font, size, color, or other text characteristics, use the buttons just above the text box. If you’re more comfortable creating highly formatted text in Microsoft Word, you can create your signature in Word and then select and copy it to the Edit Signature box.
Your new signature is now saved, and the Signatures and Stationery dialog box closes.
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Click the OK button in the Outlook Options window.
The Outlook Options window closes.
Your new signature will now appear on every new message you send. If you create more than one signature, you can switch to a different default signature by following Steps 1 through 3 and then choosing the signature you want from the New Messages menu in the Choose Default Signature section.
If you want to include a signature in your replies and forwards, choose the signature you want from the Replies/Forwards menu in the Choose Default Signature section.
In this article I discuss how to work with email signatures in the Office 365 webmail client. To learn how to set up server-level email signatures for an entire Office 365 organization see this article.
1. After logging in to your Office 365 account, click Mail in the top menu or in the main panel to switch to Outlook Web App.
Fig. 1. Mail option in the Office 365 top menu
2. Click the Gear icon in the upper-right corner and select Options.
Fig. 2. Accessing Office 365 Outlook Web App options
3. In the navigation pane on the left, click Email signature located under the Mail section. Design or modify your signature and click the save button at the top of the page.
Note: You can also use an email signature generator, which offers a bunch of predefined advanced signature templates free to use. Ready email signatures, once filled with your personal data, can be copied and pasted to Office 365’s editor.
Fig. 3. Office 365 OWA email signature editor
The editor allows for a few basic text formatting actions such as choosing font face, color, size, background, inserting hyperlinks, bullets, numbered lists, etc. Note that there is no default option to insert images into the signature. Also, multiple signatures for one email account are not supported.
Use the Automatically include my signature on messages I send option to decide whether:
- the signature will be automatically attached at the bottom of every new message/reply/forward (visible when you compose your email, at which point you can easily delete it) – option checked, as in Fig.3. There is no option to automatically attach the signature at the very bottom of an email conversation.
- the signature will be inserted manually by you, when you expand the sub-menu (next to Add-ins option) and click on Insertsignature while composing an email (Fig.4).
Fig. 4. Inserting a signature manually while composing an email
![Adding email signature to office web outlook for mac mac Adding email signature to office web outlook for mac mac](/uploads/1/2/5/8/125855901/526842569.png)
After saving changes you can go back to your mailbox view (by clicking on Options at the top). If you checked the Automatically include my signature on messages I send option, your signature will be visible in every new email you compose:
Fig. 5. A signature automatically attached to a new email
Software tip
To centrally design and deploy email signatures in Office 365 for multiple email accounts, use CodeTwo Email Signatures. Advantages over the native Office 365 email signature management tool include:
- built-in HTML WYSIWYG email signature template editor;
- images inserted via button;
- users’ details updated via easy-to-add dynamic fields;
- signatures visible when users compose emails;
- support for iPhones/iPads (via OWA for iOS) and Android devices (via OWA for Android).